How the unit is used
Long-term only, short-term only, mixed, owner use, or unavailable — filter and open the unit you need.
Rental Control
Long-term and short-term rentals — one desk.
See every unit: leases, guest stays, mixed use, and owner blocks. Open the right tool from that unit — checklists, access, and billing included.
Long-term rentals
Clear leases. Real move-in. Clear billing.
Add a tenant, set the rent and dates, then start the lease. Portfolia creates the tenant, records move-in, puts it on the calendar, and can seed move-in checklists.
- Start lease — tenant, dates, rent, move-in
- Recurring invoices with paid / due status owners can see
- Automated checklists for move-in, renewal, and move-out
- Renter email templates — reminders and updates in your voice
- Ask: “Has April rent cleared on Oak 12?”
Long-term rentals
Short-term rentals
Short-term rentals
Guest stays ready for the next arrival
Pricing and listings stay in your short-term tools. Stays stay in Bookings. Rental Control shows who’s in each unit and opens the right screen.
- Calendar for stays, cleanings, and owner visits
- Automatic lock codes and invitation emails for access
- Automated checklists after checkout for staff tasks
- Guest page — arrivals, access, and house rules
- Ask: “Who arrives this weekend?”
Units & mixed portfolios
See leases and bookings together
One timeline
Leases, bookings, and owner blocks show together — so mixed work doesn’t live in two calendars.
What owners see (Rent)
Owners see lease summary, recent bookings and income when available, and occupancy — your staff task list stays private.
See it in a role walkthrough
Managers run the day. Admins set the company up. Owners get clear answers in the portal.