Managers
Run the day: turnovers, tasks, tickets, timed lock codes, and automated checklists — clear next steps for the whole team.
See manager view
Portfolia
Run every property from one desk.
Automate the repetitive work across calendar, tasks, maintenance, and billing — so your property management team has room to grow.
- First month free
- We set up your properties with you
- Works for short-term & long-term
What’s inside
Every feature. One ops desk.
Calendar, tasks, automated checklists, lock codes, rentals, owner updates, and Ask — jump to what your team opens every week.
Works across your portfolio
- Short-term Turnovers, guest access, channel stays on one calendar.
- Long-term Rent, issues, expenses, and renewals by unit.
- Mixed STR and LTR in the same desk — one team workflow.
Who it’s for
Built for property managers — and everyone around them.
Admins
Set staff access, checklist templates, email automations, and Ask training — so the company runs from one desk.
See admin viewOwners
They see property status you choose to share. Staff work, vendor codes, and checklist steps stay on your side.
See owner viewCalendar
See the day before it happens.
- Check-outs, cleans, check-ins, and owner visits on one grid
- Automatic lock codes timed to stays and vendor jobs
- Invitation emails with shareable access links
- Know who was in and who is next
Tasks & checklists
Staff work that stays on track.
- Tasks for staff — assign, update, and close with clear ownership
- Automated checklists that start with checkout or move-in
- Hand steps across cleaner, staff, and manager
- Close with proof — every turnover finishes the same way
Access & locks
Timed access. Clear invites.
Automatic lock codes
Codes for guests and vendors match the calendar window — fewer manual handoffs.
Invitation emails
One email or link delivers access and arrival info in your company’s voice.
Vendor door pins
Temporary pins timed to the job — on the same day as the work.
Automations & email
Messages that run with the work.
Renter email templates
Rent reminders, statements, and updates — consistent language every time.
Welcome & access mail
Arrival, house rules, and door access — automated per property.
Staff invites
Invite Managers and owners with the right property access from day one.
Short-term rentals
From channel booking to guest-ready unit.
Airbnb & VRBO on your ops calendar
Stays land where cleanings, lock codes, and tasks already run.
Automated turnover checklists
Checkout starts the pack — cleaners and staff know exactly what to do.
Guest page & welcome
Arrival, access, and house rules for guests. Internal tickets stay off-stage.
Long-term rentals
Rent, issues, and renewals — by unit.
Issue tracking with logs
Clear history. Owners see status; your team keeps the work notes.
Billing & renter email
Invoices and costs with the property — rent reminders in your templates.
Move-in checklists
Lease start can seed checklists so the unit opens ready — same standard every time.
Owner experience
Keep them informed. Keep ops private.
Owners see the property picture you choose: ticket status, rent, documents. Staff chats, vendor pins, and checklist steps stay on your side of the desk.
Owner portalOwner portal
Ask Portfolia
Ask a question. Get an answer from live work.
Tickets, arrivals, rent status — in plain language. Suggests a next step. Nothing changes until you confirm.
- "Any open tickets at Casa Sol?"
- "Who arrives this weekend?"
- "Has April rent cleared on Oak 12?"
30-Day Guided Pilot
First month free. We load your properties with you — try Portfolia on real work, not an empty screen.